The Club, Vendor Tables and Brokers' Lounge

The Club

The Club will be located in the Sonoran Ballroom in the JW Marriott Desert Ridge Resort & Spa and will be open Thursday through Saturday. Firms may purchase the tables and reserve them for their exclusive use. The Club is secured and requires a 2018 Underwriting & Leadership Summit badge for admittance.  You can reserve Club Tables through the registration process. Contact Chelsea Lenhart, chelsea@wsia.org, for additional information. Reserved tables are nonrefundable after March 1.

The Club Guidelines

1. Each firm may purchase up to three, eight-person tables for $1,500 per table. No additional chairs may be added to the table. 
2. Tables are available for use only during The Club hours of operation.
3. Audio/video, additional signage and exhibits are not allowed at the tables.
4. Table signage with your firm name, as listed in WSIA records, will be provided; signage may not be altered.
4. Food and beverage will be available throughout the day. Outside food and beverage will not be allowed within The Club area.
5. An Information Desk will be available during the hours of operation to answer any questions and assist your guests with the location of your firm’s table. Chelsea Lenhart will manage this desk and can be reached at 816.799.0853 or chelsea@wsia.org
6. The Club tables are available to registered members only. Badges are required for all admission into the Brokers' Lounge and The Club. The tables and the areas surrounding the tables are not to be used for storage of any kind.
7. The Club is not secured after hours. Please remove all valuables and materials at the end of each day. WSIA is not responsible for any materials left in the room. 
8. Firms are responsible for submitting a vector art file of their firm logo by March 1. If vector art isn’t available, a high-resolution JPEG image of the logo must be submitted in order for signage to be prepared. Logos submitted after this time will not be included on printed material or signage. All logos and firms must appear in the same manner as the firm’s membership.

Vendor Tables Located in The Club

The Vendor tables will be located in The Club and will be open Thursday through Saturday. The Vendor tables are secured and require a 2018 Underwriting & Leadership Summit badge for admittance. Vendor tables will be comprised of:

  • 1-8ft clothed table with two chairs for $1,500 each. There is an additional $150 fee for a power connection. 
  • You must be a member of WSIA to purchase a table. Register for Vendor tables through the registration process.
  • Contact Chelsea Lenhart, chelsea@wsia.org, for additional information.
  • Cancellation of the reserved tables is nonrefundable after March 1.

Shipping

Exhibitor materials shall be shipped, via FedEx, direct to the JW Marriott Phoenix Desert Ridge in accordance with the FedEx guidelines and instructions.  Items cannot arrive more than three days in advance of the meeting.  All shipping, movement and storage fees will be the responsibility of the exhibitor. Click here for the shipping form. 

Vendor Guidelines

1. Vendor tables will be assigned alphabetically.
2. Vendors are prohibited from reassigning or subletting the space, and may not permit any other party to exhibit goods or services at their vendor table.
3. Only WSIA firms may exhibit.
4. No additional chairs may be added to the table.
5. Tables are available for use only during The Club hours of operation.
6. All display items and signage must remain on your designated table top.  One pop-up sign is permitted on the floor directly behind or on your table.  Signage cannot exceed the length of your 8ft table.
7. Table signage with your firm name, as listed in WSIA records, will be provided; signage may not be altered.
8. Food and beverage will be available throughout the day. Outside food and beverage will not be allowed within The Club area.
9. An Information Desk will be available during the hours of operation to answer any questions and assist your guests with the location of your firm’s exhibit. Chelsea Lenhart will manage this desk and can be reached at 816.799.0853 or chelsea@wsia.org.
10. Badges are required for all admission into the Brokers' Lounge and The Club. All exhibitors must be registered for the meeting.
11. The Club is not secured after hours. Please remove all valuables and materials at the end of each day. WSIA is not responsible for any materials.
12. Firms are responsible for submitting a vector art file of their firm logo by March 1. If vector art isn’t available, a high-resolution JPEG image of the logo must be submitted in order for signage to be prepared. Logos submitted after this time will not be included on printed material or signage. All logos and firms must appear in the same manner as the firm’s membership.

Program Specialist Lounge

In an effort to provide program specialists and program administratorsopen market access to program carriers, the WSIA 2018 Underwriting & Leadership Summit will host an exclusive Program Specialist Lounge within The Club. The Program Specialist Lounge and Reception are available to all registered attendees of the WSIA 2018 Underwriting & Leadership Summit.

A limited number of tables will be available for reservation in a designated section of The Club for program administrators and program carriers on Thursday, April 12. If you are interested in reserving a Programs Table, please submit this form for consideration. To qualify, your company must be a WSIA member and maintain a percentage of program specific business, at the discretion of the Programs Subcommittee.

Please note: The WSIA 2018 Underwriting & Leadership Summit is a members only event. All meeting spaces will be secured. You must be registered for the event and have a name badge to participate. Contact Chelsea Lenhart, chelsea@wsia.org or 816.799.0853 with questions. 

Brokers' Lounge

The Brokers’ Lounge will be located in the Grand Saguaro Ballroom in the JW Marriott Desert Ridge Resort & Spa. The Brokers’ Lounge is secured and requires a 2018 WSIA Underwriting & Leadership Summit badge for admittance. Materials may not be left on tables when not in use. Any materials left on tables that have been vacated will be disposed of by WSIA staff. Tables in the Lounge cannot be reserved. No signage is permitted in the Lounge.

The Club and Brokers' Lounge Hours

Thursday, April 12

7:30 a.m. - 5:00 p.m.  The Club and Brokers' Lounge Open
7:30 a.m. - 4:00 p.m.   Program Specialist Lounge Open 
7:30 a.m. - 9:00 a.m.  Breakfast Buffet in The Club and Brokers' Lounge
 Noon - 1:00 p.m.
Luncheon Buffet in The Club and Brokers' Lounge

Friday, April 13

7:30 a.m. - 5:00 p.m.  The Club and Brokers' Lounge Open
7:30 a.m. - 9:00 a.m.  Breakfast Buffet in The Club and Brokers' Lounge
 Noon - 1:00 p.m.
Luncheon Buffet in The Club and Brokers' Lounge

Saturday, April 14

7:30 a.m. - Noon The Club and Brokers' Lounge Open
7:30 a.m. - 9:00 a.m.  Breakfast Buffet in The Club and Brokers' Lounge